How to Apply for Jobs Online: A Step-by-Step Lesson
By the Gray Hair Jobs Editorial Team · Published · 2 min read
The short answer
To apply for a job online, find a listing, click Apply, and follow the employer's form. You will usually create an account, upload your resume, fill in your work history, and answer a few questions. Have your resume, email address, and work dates ready before you start. Keep a simple list of every job you apply to.
Key points
- Have your resume file and email address ready before starting.
- Many employers ask you to create an account on their hiring site.
- Read each question carefully and check auto-filled information.
- Keep a list of where you applied and your usernames.
- Legitimate employers do not charge you to apply.
Get ready first
Before you start, gather:
- Your resume saved as a PDF or Word file (see creating PDFs)
- An email address you check daily
- Names, dates, and addresses of your recent employers
- Contact details for two or three references, if asked
Apply step by step
- Find a listing. Search jobs on our site or another job board. Read the whole listing, including the requirements and location.
- Click Apply. You may stay on the same site or be sent to the employer's own hiring website.
- Create an account if asked. Use your job-search email and a password you can remember. Write both down somewhere safe.
- Upload your resume. Click Upload or Choose file, then pick your resume. See how to upload a resume.
- Check the auto-filled boxes. Many sites copy details from your resume into the form. Fix any mistakes.
- Answer the questions. These may cover work authorization, availability, or experience. Answer honestly.
- Add a cover letter if requested. Keep it short and specific to the job.
- Review and submit. Look over everything once, then click Submit.
- Watch for a confirmation. Most employers send an email. Check your spam folder if you do not see one.
Keep track of your applications
A simple list helps you follow up and avoid applying twice. For each job, note:
- Job title and employer
- Date applied
- Website and username
- Any reply or next step
A notebook, a document, or a spreadsheet all work fine.
Take breaks and save your progress
Long applications can take a while. Many sites let you save and come back later. If a site times out, you may need to sign in again.
Watch for warning signs
A real employer will not ask you to pay a fee to apply, buy equipment up front, or give bank details before a job offer. If something seems wrong, use our scam check.
You can also set up job alerts so new listings come to you.
Frequently asked questions
How long does an online application take?
It varies. Some take only a few minutes, especially if you just upload a resume. Others can take much longer if they ask you to retype your work history or complete assessments. Set aside quiet time, and save your progress if the site allows it.
What if the application asks for my salary expectations?
You can research typical pay for the role first, for example in the U.S. Bureau of Labor Statistics Occupational Outlook Handbook. If the form allows, you can enter a range or write "negotiable." If a number is required, choose a reasonable range based on your research.
Should I follow up after applying online?
If you have a contact name or email, a short, polite follow-up after a week or two is reasonable. Many online applications do not list a contact, and that is normal. Keep applying to other jobs rather than waiting on one response.
Current jobs to explore
Sources
- U.S. Bureau of Labor Statistics: Occupational Outlook Handbook (opens in a new tab) — Official pay and job information for many occupations.
Related reading
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